School Policies and Guidelines at The City School, Mailsi

At The City School, Mailsi, we prioritize creating a structured and supportive environment that fosters academic excellence, personal growth, and responsible citizenship. Our comprehensive set of policies and guidelines ensures that students, parents, and staff work together harmoniously to maintain high standards of education and behavior. This section outlines the key policies that govern our school operations, including scholarships, attendance, discipline, and more, providing clear expectations and resources for our school community.

The City School Mailsi

Scholarships and Financial Aid

Scholarships and Financial Aid

At The City School, Mailsi, we believe that financial barriers should not prevent students from accessing a quality education. We are dedicated to recognizing academic excellence, nurturing athletic talent, and supporting students who require financial assistance. Below is an overview of the scholarships and financial aid options available:

1. Merit Scholarships

Merit-based scholarships are awarded to students who demonstrate exceptional academic performance. These scholarships cover a portion of the tuition fee based on the student’s academic achievements:

  • 100% Tuition Fee Waiver: For students achieving 95% or higher in their exams.
  • 80% Tuition Fee Waiver: For students achieving 90% or higher.
  • 30% Tuition Fee Waiver: For students achieving 85% or higher.

2. Sports Scholarships

We are proud to support students who excel in sports by offering the following scholarships:

  • 100% Tuition Fee Waiver: For students with national-level sports achievements.
  • 50% Tuition Fee Waiver: For students with provincial-level sports achievements.
  • 5% to 50% Tuition Fee Waiver: For students who excel at the district or regional level.

3. Co-Curricular Scholarships

Students who distinguish themselves in arts, music, drama, public speaking, or other co-curricular activities are eligible for scholarships that acknowledge their contributions and achievements. These scholarships support students who actively contribute to the school’s vibrant cultural and extracurricular environment.

4. Need-Based Scholarships

We offer need-based scholarships to students who require financial assistance. To apply, families must provide proof of financial need through relevant documentation, such as a ration card. This scholarship ensures that deserving students can pursue their education without financial constraints.

5. Lump Sum Fee Payment Discount

Families who opt to pay the full annual tuition fee upfront are eligible for a 5% discount on the total fee package. This option is designed to offer a cost-effective solution for managing educational expenses.

6. Special Circumstances Financial Aid

In cases of unforeseen financial hardship, such as the loss of a parent, we provide additional financial aid to support students during difficult times, ensuring their education is not interrupted.

7. Government Policy Compliance

In accordance with the Private Education Institutions Regulatory Authority (PEIRA) guidelines, The City School allocates 10% of its seats for need-based scholarships. This initiative is part of our commitment to making quality education accessible to students from all financial backgrounds.

Important Notes:

  • Scholarships and fee concessions are applicable for one academic session only and must be re-applied for each new session.
  • Scholarships for the second part of a course are contingent on the results achieved in the first part.
  • All fees, apart from tuition, must be paid as applicable.
  • The City School reserves the right to modify or withdraw any scholarship or financial aid policy at its discretion.
  • Double concessions in any category are not permitted.

For more information on eligibility criteria or to apply for any of these scholarships, please contact our administration office. We are here to assist you in making your child’s education both accessible and affordable.

The City School Mailsi

Important Dates for the Admission Process

To help you navigate the admission process smoothly, here are the key dates to keep in mind for the upcoming academic year at The City School, Mailsi:

1. Registration Period

  • Start Date: February
  • End Date: Third week of March
  • Details: Registration for the upcoming academic year begins in February and continues until the third week of March. Ensure you submit your registration form within this period to secure your child’s place.

2. Admission Test Dates

  • Dates: March 20th – March 22nd
  • Details: Admission tests are scheduled during these dates. Please make sure your child is well-prepared and arrives on time.

3. Interview Dates

  • Dates: March 23rd – March 25th
  • Details: Interviews will be conducted from March 23rd to March 25th. This is an important opportunity for both parents and students to meet the admissions team and learn more about our school.

4. Results Announcement

  • Date: March 23rd
  • Details: Admission results will be announced on the same day the test is conducted. Keep an eye on our website or contact the admissions office for updates.

5. Fee Submission Deadline

  • Date: Before March 31st
  • Details: To complete the admission process, please ensure that all required fees are submitted by this deadline.

6. Orientation Day

  • Date: March 31st
  • Details: Orientation Day is an excellent opportunity to meet teachers, tour the campus, and receive important information about the upcoming school year.

7. First Day of School

  • Date: April 1st
  • Details: We look forward to welcoming all new students on the first day of the academic year.

Note: These dates are subject to change. Please regularly check our website or contact the admissions office for the latest updates and additional information.

The City School Mailsi

Attendance Policy

Attendance Policy

Regular Attendance and Academic Performance
Regular attendance is essential for achieving good academic performance, especially in a semester-based academic system. Every student is responsible for being regular and punctual in their attendance. The following attendance policy is enforced at The City School, Mailsi:

1. Graduate Program Attendance Requirements

  • 100% Attendance Requirement:
    Graduate students must maintain 100% attendance in each course, including the final year thesis.
    • Scheduled Classes: Students are required to attend all scheduled classes. Excessive absences (more than two per course) and/or tardiness will negatively impact the grade awarded.
    • Faculty-Specific Policies: Individual faculty members may enforce stricter attendance policies and may not permit any absences.
    • Leave and Absence: Leave may be granted only in extreme or unforeseen circumstances, subject to the faculty member’s policy. Students must make up for missed classes and course requirements independently.

2. Undergraduate Program Attendance Requirements

  • 80% Attendance Requirement:
    Undergraduate students must have a minimum of 80% attendance in each course, including the final year thesis.
    • Standard Course Attendance: For a standard 3-credit hour course offered over 16 weeks, students must attend at least 13 classes, with an allowance of 3 absences.
    • Other Courses: Courses with different credit hour weights or block schedules require attendance at 80% of the total scheduled classes or studio sessions.

3. Consequences of Low Attendance

  • Automatic Failing Grade:
    Students whose attendance drops below 80% will automatically receive a failing grade and will not be allowed to participate in the final exam or final submission.

4. Punctuality and Late Arrivals

  • Expectations for Punctuality:
    Students are expected to be on time for all academic sessions, including lectures, seminars, tutorials, workshops, labs, studio/practical sessions, professional placements, and field trips.
    • Recording Late Arrivals: All late arrivals will be recorded and included in the student’s official attendance record. Some instructors may convert multiple late arrivals into one absence, as specified in the course outline.

5. Responsibility for Missed Classes

  • Making Up for Absences:
    If a student is absent, they must find out what was missed and cover the material independently. The course instructor reserves the right to refuse assistance to students who miss classes regularly.
    • Official School Activities: If a student expects to miss classes due to official participation in curricular or co-curricular activities representing the school, it is their responsibility to inform the instructor in advance.
The City School Mailsi

Withdrawals and Transfers

Withdrawal Process
If parents wish to withdraw their child from The City School, Mailsi, they must provide one month’s notice in writing to the school. Alternatively, one month’s fees must be paid in lieu of such notice. No notice is required if a student is withdrawn one month after the final examination.

1. Automatic Withdrawal Conditions

A student will be considered withdrawn from the school under the following circumstances:

  • Extended Absence:
    The student has not attended school for a period of one month without prior arrangements approved by the Head of the school.
  • Unpaid Fees:
    The student’s fees have remained unpaid for two consecutive months.
  • Disciplinary Reasons:
    The student has been asked to withdraw from the school due to disciplinary issues. In such cases, the school is not required to give any prior notice.
  • Academic Failure:
    The student has failed the same class for two consecutive years or has failed to qualify for promotion on two different occasions during their school career.
  • Matriculation Exams:
    The admissions of matric students will not be sent for annual exams if they fail to achieve more than 80% marks in send-ups.

2. Security Deposit and Outstanding Fees

In the above cases, any outstanding fees will be adjusted against the security deposit paid to the school.

3. Completion of Education

A student is deemed enrolled in the school until they complete their normal education, having taken their final public examination (Primary, Middle, or Matriculation), and all dues with the school have been fully settled. Withdrawal is only considered complete once all outstanding fees and other dues (if any) have been fully paid or adjusted against the security deposit. Any remaining balance shall be recoverable from the parent.

The City School Mailsi

Behavior and Discipline Policy

Behavior and Discipline Policy

Purpose

The purpose of this policy is to maintain a safe, respectful, and conducive learning environment at The City School, Mailsi. It outlines the expectations for student conduct and the procedures for addressing misconduct.

General Rules and Regulations

  • Attendance: Students must be punctual. Absences should be communicated in advance.
  • Uniform: Students must wear the prescribed uniform. Specific exceptions may be allowed on designated days.
  • Health: Students suffering from infectious diseases must remain at home until fully recovered.
  • Parental Responsibilities: Parents must ensure timely drop-off and pick-up of their children and adhere to school guidelines.
  • Visitor Policy: Only authorized persons may enter school premises; visitors must seek permission from administration.

Definition of Misconduct

Misconduct includes, but is not limited to, behaviors that:

  • Interfere with the safe and effective functioning of the school or those who study, work, or teach there.
  • Damage the school’s reputation or property.
  • Constitute a criminal offense.

Immediate Actions for Serious Misconduct

In cases of serious breaches, criminal misconduct, or threats to health, safety, or welfare, the following actions may be taken:

  • Immediate Suspension: The student may be suspended or withdrawn from the school’s admissions register pending investigation.

Expected Student Conduct

Students are expected to:

  • Engage Diligently: Approach all aspects of academic life with diligence and cooperation.
  • Promote Community: Contribute positively to a supportive and respectful school community.
  • Abide by the Code: Adhere to the Student Code of Conduct, which emphasizes respect for individuals, property, and the environment.

Unacceptable Conduct

The following behaviors are considered unacceptable and may lead to formal disciplinary procedures:

  • Academic Dishonesty: Cheating, plagiarism, or any form of dishonesty in assessments and coursework.
  • Property Respect: Damage or theft of personal or school property.
  • Substance Use: Bringing illegal substances, including drugs and alcohol, onto school premises.
  • Smoking: Smoking is prohibited on school property, including buildings and parking areas.
  • Criminal Conduct: Engaging in activities that constitute a criminal offense, such as assault, theft, or fraud.
  • Harassment: Social, racial, or any other form of harassment will be strictly addressed.
  • Safety Violations: Actions that impair health and safety procedures or damage safety equipment.
  • Freedom of Expression: Failure to respect the rights of others regarding belief and freedom of speech.
  • Reputational Damage: Conduct that brings the school into disrepute, such as anti-social behavior or vandalism.
  • Disruption: Interference with academic, administrative, or extracurricular activities.
  • Uniform and Dress Code: Non-compliance with the prescribed uniform and grooming standards.
  • Electronic Devices: Mobile phones and other electronic devices are prohibited unless authorized.
  • Unauthorized Leave: Students must not leave school premises during hours without permission.
  • Property and Personal Items: Students should not bring valuable items or large amounts of money to school. The school is not responsible for the loss of such items.

Disciplinary Actions

Disciplinary actions will be based on the severity of the misconduct and may include:

  • Step 1: Verbal warning and correction of behavior.
  • Step 2: Written warning and possible fine; parents will be notified.
  • Step 3: Additional fine or suspension from school for a day.
  • Step 4: Final warning, suspension for multiple days, and mandatory parental meeting.
  • Step 5: Expulsion or withdrawal from the school, depending on the severity of the offense.

IT and Social Media Policy

  • Gadgets: Students in grades VI–OII must not bring gadgets to school. A Level students may bring cell phones but must keep them on silent mode and not use them during lessons.
  • Internet Use: Misuse of the internet or participation in anonymous groups is prohibited.

Anti-Bullying and Harassment Policy

Bullying, including verbal, physical, social, and cyberbullying, will not be tolerated. All complaints will be investigated thoroughly and addressed accordingly.

Communicating Concerns

Concerns or complaints should be communicated to:
Email: info@thecityschool.pk
Phone: 067-3411000
Mobile/WhatsApp: 03016900610

Confidentiality

Concerns may be reported confidentially. The school will handle all complaints discreetly and ensure that no adverse action is taken against the complainant.

Amendments

The school reserves the right to amend this policy as necessary. Updates will be communicated to all stakeholders in a timely manner.

Final Authority

The Principal has the final authority in all matters related to student discipline and conduct.

This policy aims to foster a positive educational environment at The City School, Mailsi, ensuring that all students, staff, and parents adhere to the highest standards of behavior and respect.

The City School Mailsi

School Fees

School fees and other charges are payable every month or every two months (at your choice) in advance, either through a local bank or at the school’s front office. This payment is required for all twelve calendar months.

The school reserves the right to review and increase the school fees and all related charges and deposits without prior written notice. Please note that no concessions are provided in the case of two or more siblings attending the school.

The City School Mailsi

Evaluation

Evaluation

The City School places strong emphasis on curricular and school evaluations. Every five years, the school system conducts a thorough review of its curriculum to ensure it remains current and effective. These evaluations focus on several aspects, including teaching quality, curriculum instruction, extracurricular activities, libraries, facilities, general management, parent relationships, enrollment, staff development, finances, community involvement, resources, career guidance, and technology.

The school year is divided into three terms:

  • First Term: March to mid-June (subject to government policy)
  • Second Term: September to mid-November
  • Third Term: December to mid-February

Exact dates for the beginning and end of each term may vary from year to year, and parents are informed accordingly. The school office may be contacted for further information.

The City School Mailsi

Promotion

Promotion to the next class depends on a student’s overall performance throughout the year. Typically, a student is promoted at the end of the school year after passing the annual examination. However, if a student’s progress and performance are unsatisfactory (for example, if they have failed to obtain promotion twice in a row), the student may be suspended from the school. The decision of the Head of the school in these matters is final.

The City School Mailsi

School Timings and Breaks

School Timings and Breaks

The school operates on both a five-day and six-day working week, as per government orders, with variations from Monday to Friday or Monday to Saturday. School timings also vary slightly from season to season, with changes three times a year (summer, winter, and spring) to meet seasonal conditions.

In addition to weekends and gazetted holidays, the school has two major breaks during the year: one in summer and one in winter. The duration of these breaks depends on regional climatic conditions.

The City School Mailsi

Internal Assessment / Reporting

Internal Assessment / Reporting

A student’s academic progress is monitored in various ways: informally through teacher observations and more formally through assessments of classwork, tests, and examinations. We recognize that even the best-designed tests and exams can only evaluate limited areas of a student’s development, so we continuously seek more effective ways to assess and report on overall progress.

We use a portfolio assessment approach, which is a systematic, computerized album of growth and progress, showcasing the student’s efforts and achievements throughout the year within the framework of the curriculum. This approach enhances the assessment process by revealing each student’s range of skills and competencies, allowing the school to tailor assessments to individual needs and goals.

A progress report on each student is sent to parents at the end of each term. Parents are strongly advised to attend Parent-Teacher Meetings, where they can discuss all aspects of their child’s progress in more detail. When necessary, parents can also meet teachers at other times, but such meetings must be arranged through the Principal or Head Teacher.

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